{"id":21869,"date":"2024-01-22T18:39:35","date_gmt":"2024-01-22T18:39:35","guid":{"rendered":"https:\/\/ahs.uic.edu\/inside-ahs\/news-stories\/webtools-retirement-for-uic\/"},"modified":"2024-01-22T18:39:35","modified_gmt":"2024-01-22T18:39:35","slug":"webtools-retirement-for-uic","status":"publish","type":"news","link":"https:\/\/ahs.uic.edu\/inside-ahs\/news-stories\/webtools-retirement-for-uic\/","title":{"rendered":"Webtools retirement for UIC"},"template":"","news_categories":[23],"news_tags":[],"class_list":["post-21869","news","type-news","status-publish","hentry","news_categories-admin-note"],"acf":{"intro_text_subtitle":"","intro_text_body":"<p><em>Below is the official UIC announcement on the plan to sunset <a href=\"https:\/\/publicaffairs.illinois.edu\/services\/webtools\/\">Webtools<\/a> at UIC. Currently, units across the university, including AHS, use Webtools to send out mass communications internally (Inside AHS Weekly, AHS Research Blast, AHS Connections, etc.) and externally (emails to alumni, donors and friends about engagement opportunities, publications, events, etc.) as well as to create QR codes, short URL&#8217;s, email groups, forms, surveys and more. Please see below to view the decommission timeline as well as alternative tools that are available to cover some functionality found in Webtools. There are hopes to offer an enterprise level email marketing tool in the future but no other details are available at this time including whether or not it will be available before the WebTools decommission date. Webtools will continue to be available for those who send emails to <a href=\"https:\/\/online.uif.uillinois.edu\/signup\">TED<\/a> recipient lists provided by the<a href=\"https:\/\/uif.uillinois.edu\/\"> University of Illinois Foundation<\/a> (advancement\/fundraising). Additional information will be shared as it becomes available. In the meantime, if there are any questions, please contact me via email at eachavez@uic.edu. &#8211; Erika\u00a0<\/em><\/p>\n<p><strong>OFFICIAL ANNOUNCEMENT<\/strong><\/p>\n<p>Beginning Aug. 15, 2024, the University of Illinois Urbana-Champaign Web Services team will begin a phased retirement of Webtools applications for the UIC campus. All Webtools services will be fully retired for UIC users Aug. 15, 2026. UIC Technology Solutions and Strategic Marketing and Communications are working together to provide options and guidance to support the transition from Webtools.\u00a0<\/p>\n<p>Read\u00a0the\u00a0UIUC\u00a0<a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAHJKaieOlePk88AiDi3NPvJwijvCAQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0e-C33oKEn9o4MmO9NN3DQ3OIwLaCIDOyAN7Fyzf-c1Gak6pm2WbpWK94nvh5idjl79IcRu1TtKoS4U82RN181vulrgIPCRQzHWWmjtgbXQn0Fs2nyTeUE7IeVVx2eb5GlLnXh1ssgvllbDYnED06G3A\">Webtools Retirement<\/a><a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAHJKaieOlePk88AiDi3NPvJwijvCAQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0e-C33oKEn9o4MmO9NN3DQ3OIwLaCIDOyAN7Fyzf-c1Gak6pm2WbpWK94nvh5idjl79IcRu1TtKoS4U82RN181vulrgIPCRQzHWWmjtgbXQn0Fs2nyTeUE7IeVVx2eb5GlLnXh1ssgvllbDYnED06G3A\">\u00a0for UIC<\/a>\u00a0message.<\/p>\n<p><strong>UIC\u00a0Webtools\u00a0retirement\u00a0schedule \u00a0\u00a0<\/strong><\/p>\n<p><strong>Aug.\u00a015, 2024<\/strong><\/p>\n<ul>\n<li><strong>Email+<\/strong>:\u00a0\u00a0<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Email functionality will be fully retired Aug 15, 2024. Foundation emails will not be retired for UIC users.\u00a0<\/li>\n<li>Current Email+ users\u00a0do not need to make changes to their email tools\u00a0at this time.\u00a0Additional\u00a0updates and information on alternative options and recommendations will be provided in the coming weeks and months.\u00a0\u00a0<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Webtools\u00a0forms and\u00a0surveys<\/strong>:\u00a0The option to create, copy or start a new form or survey will no longer be available to UIC users. Existing live forms and surveys will continue to work as expected until\u00a0Aug.\u00a015, 2026.\u00a0Any form or survey that is stopped after\u00a0Aug.\u00a015, 2024, will not be able to be restarted.\u00a0Technology Solutions offers\u00a0<a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAPHrQmodEXbzlpk0i2ZZS0Im1XPHAQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0e1p0SBkNqXvAwSYMXq9YX3swEZE8j9SkTt3TsATqaOQeskauiiqdQtAS-9IOSJ7CdUBjuyq0DxGx3NTpdLVd8I1nOm-2QhLXWalM28d8qNe5__n5nLIDFbrBMQt3fOK-_xkZuubJbZLPXsKSGjPBxScSxTF8lE1TQToQLScNSX5w\">Qualtrics<\/a>, a robust survey tool, at no cost to all faculty,\u00a0staff\u00a0and students.\u00a0<\/li>\n<li><strong>Short URLs\u00a0(go.uic.edu)<\/strong>:\u00a0Technology Solutions\u00a0will work\u00a0with the\u00a0UIUC\u00a0Webtools team to transition the\u00a0short\u00a0URL\u00a0service to a standalone application serving uic.edu. \u00a0Similar functionality and enhancements will be in place for a go-live prior to\u00a0Aug.\u00a015, 2026, including transition of all existing, currently used\u00a0short URLs.<\/li>\n<\/ul>\n<p><strong>Aug.\u00a015, 2026<br \/>\n<\/strong>Webtools\u00a0forms, surveys\u00a0and short URLs\u00a0will be\u00a0fully retired\u00a0and no longer available to UIC users.\u00a0\u00a0<\/p>\n<p><strong>Alternative options for UIC<br \/>\n<\/strong>The following options are\u00a0currently\u00a0available to the UIC community at no\u00a0additional\u00a0cost.<\/p>\n<p><strong>Targeted\u00a0and\u00a0mass\u00a0email\u00a0options<\/strong>:\u00a0<\/p>\n<ul>\n<li>Campus\u00a0Official Announcements\u00a0from administrative offices such as the University President, Chancellor,\u00a0Provost\u00a0or Vice\u00a0Chancellors\u00a0that are\u00a0intended\u00a0for all staff, faculty and\/or students\u00a0will\u00a0continue to be\u00a0sent by\u00a0UIC Strategic Marketing and Communications.\u00a0Announcements should be\u00a0submitted\u00a0at least 24 hours in advance of the preferred\u00a0send\u00a0date using the\u00a0<a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAJG5sJOoMKzyal3ORoaxyftpKdJUAQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0eHPQTXuZ-edBOrv07GDxPj_Pov0UaHiPychTdI8IedEwZkPY5o4E7zyhjTDrvT5aoT8QtUSoV1cp83rSZIU6058MyxWdWrYbUcdbprBMF1ck9e-f4_x9WlCKSYGY9MBPe7ifEV49Lt8CKDn3NeCGgXhIJ3u12YHels0HDMQTH_YH67aZSg2UhzdhK1TERBZxR\">UIC today announcement webform<\/a>.\u00a0<\/li>\n<li>For smaller, targeted\u00a0audiences,\u00a0<a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAMwFexoHQFn43La1_nt--PV-Ng5_AQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0e1p0SBkNqXvAwSYMXq9YX3swEZE8j9SkTt3TsATqaOQeskauiiqdQtAS-9IOSJ7CdCHNHUWj3iNPtE_5a9tWAs4bHFBS9Z8poLrppxipZCZA-PezCQoEQV-fX1-r5RLvmiMx_22Ggebwv9v8HORzBOPnF2G4jlNy9kwHewhcfk4rLECwb0jd7TAgrD7MHV_CT\">listserv<\/a>\u00a0is the simplest solution allowing a group to communicate with a list of\u00a0email\u00a0addresses.\u00a0\u00a0<\/li>\n<li><a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAJM5m4CQk_77p_ixzwBhaTaiGbvtAQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0eoX9lnIERA2td2p9Ng7h_jUzcd3D5FRI94-J7_QtB-afoptCvnuz6acuwes5b8U_JLhuXy0o48OXVspfDVveoTEBhRleaJ6ioLdUmHc418EnjhIbnz9dnpYLgmo2tIURXyvXJoBgJartkgjZYHarYgFQT-56tPvC1dpwqknU8zryvbsD1Exvj20DwxZupLbDOVZV-92qisy7BX6ZOQ9J2WaNGQgzEqmDzMmbGDy8guFs\">M365\u00a0Groups<\/a> offers\u00a0more modern\u00a0interfaces,\u00a0additional\u00a0features\u00a0and is\u00a0ideal for communication among internal users.<\/li>\n<\/ul>\n<p><strong>Forms\u00a0and\u00a0survey\u00a0options<\/strong>:<br \/>\n<a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAPHrQmodEXbzlpk0i2ZZS0Im1XPHAQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0e1p0SBkNqXvAwSYMXq9YX3swEZE8j9SkTt3TsATqaOQeskauiiqdQtAS-9IOSJ7CdUBjuyq0DxGx3NTpdLVd8I1nOm-2QhLXWalM28d8qNe5__n5nLIDFbrBMQt3fOK-_xkZuubJbZLPXsKSGjPBxScSxTF8lE1TQToQLScNSX5w\">Qualtrics<\/a>\u00a0is a market leader in the survey space and is available to all faculty,\u00a0staff\u00a0and students.<\/p>\n<p><strong>Short\u00a0URL\u00a0options<\/strong>:<br \/>\nTechnology Solutions will work with the Webtools team to transition the short URL service to a standalone application serving uic.edu. Similar functionality and enhancements will be in place for a go-live prior to Aug. 15, 2026, including transition of all existing, currently used short URLs.<\/p>\n<p><strong>Ongoing Webtools\u00a0updates\u00a0<\/strong><br \/>\nOngoing updates and information\u00a0will be sent via\u00a0campus announcements\u00a0to\u00a0help\u00a0support\u00a0a smooth transition for the UIC community.<\/p>\n<p>For questions\u00a0regarding\u00a0listservs,\u00a0groups,\u00a0forms, surveys, short\u00a0URLs\u00a0or other services provided by\u00a0Technology Solutions, visit\u00a0<a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAIBSYnAGhVZK6V9B6INjXabmqZhQAQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0e1p0SBkNqXvAwSYMXq9YX3swEZE8j9SkTt3TsATqaOQezHugoepW-SWDHSjbEp6J8c0JGjwME00vBuIFCmgof8PCj-cDQG2Kq-8YqJtnoe7BTXlLXXaR1idtfmudQTEiFHGnB74hfrj8zNj_3Efv6YA\">help.uic.edu<\/a>.\u00a0<\/p>\n<p>For\u00a0marketing-related\u00a0questions\u00a0or more information about\u00a0submitting\u00a0Official Announcements,\u00a0visit\u00a0<a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAJG5sJOoMKzyal3ORoaxyftpKdJUAQAAAE4OauR0MBrPBZsMikbAF2JKCyaqLJsH1PsdkOR0nvJIHKeFWp0s3_wRO-7fNqBA5NJmHwozrqJtrn9ni8CbSItxQ3G-lXWy77McgPAons0eHPQTXuZ-edBOrv07GDxPj_Pov0UaHiPychTdI8IedEwZkPY5o4E7zyhjTDrvT5aoT8QtUSoV1cp83rSZIU6058MyxWdWrYbUcdbprBMF1ck9e-f4_x9WlCKSYGY9MBPe7ifEV49Lt8CKDn3NeCGgXhIJ3u12YHels0HDMQTH_YH67aZSg2UhzdhK1TERBZxR\">UIC\u00a0today<\/a>\u00a0or email\u00a0<a href=\"mailto:smcs@uic.edu\">smcs@uic.edu<\/a>.<\/p>\n<p>TJ Augustine<br \/>\nVice Chancellor for Innovation\u00a0<\/p>\n<p>Chandra Harris-McCray<br \/>\nVice Chancellor for Strategic Marketing and Communications\u00a0<\/p>\n","intro_text_excerpt":"Please review important announcement that includes timeline and alternative tools, resources","content_author":"Erika Chavez","content_sticky":false,"intro_text_include_image":false,"intro_text_image":false,"intro_text_image_alt_text":"","intro_text_image_caption":"","intro_text_image_attribution":"","news_include_thumbnail":false,"news_thumbnail_image":false,"news_thumbnail_image_alt_text":""},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/ahs.uic.edu\/inside-ahs\/wp-json\/wp\/v2\/news\/21869","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ahs.uic.edu\/inside-ahs\/wp-json\/wp\/v2\/news"}],"about":[{"href":"https:\/\/ahs.uic.edu\/inside-ahs\/wp-json\/wp\/v2\/types\/news"}],"version-history":[{"count":0,"href":"https:\/\/ahs.uic.edu\/inside-ahs\/wp-json\/wp\/v2\/news\/21869\/revisions"}],"wp:attachment":[{"href":"https:\/\/ahs.uic.edu\/inside-ahs\/wp-json\/wp\/v2\/media?parent=21869"}],"wp:term":[{"taxonomy":"news_categories","embeddable":true,"href":"https:\/\/ahs.uic.edu\/inside-ahs\/wp-json\/wp\/v2\/news_categories?post=21869"},{"taxonomy":"news_tags","embeddable":true,"href":"https:\/\/ahs.uic.edu\/inside-ahs\/wp-json\/wp\/v2\/news_tags?post=21869"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}